Massachusetts Trial Court

Facilities Supervisor I - Region II

US-MA
Region II
Posting Date
11/1/2017
Starting
USD $51,805.94/Yr.
ID
2017-3409

NOTE

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

 

Region II includes the following Courts: Ayer District, Clinton District, Concord District, Dudley District, East Brookfield District, Fitchburg District, Fitchburg Superior and Law Library, Framingham District, Gardner District, Marlborough District, Milford District, Newton District, Uxbridge District, Westborough District, Worcester Trial Court

 

This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.

MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

The Trial Court is committed to:

    

               •        the fair and impartial administration of justice;

               •        protection of constitutional and statutory rights and liberties;

               •        equal access to justice for all in a safe and dignified environment;

               •        efficient, effective and accountable resolution of disputes;

               •        prompt and courteous service to the public by committed and dedicated    professional utilizing best practices in a manner that inspires public trust and confidence.

DEPARTMENTAL MISSION STATEMENT

The Facilities Management Department of Trial Court provides for the management and maintenance of 63 state-owned courthouses located in ten counties of the Commonwealth. The Department is committed to administering effective property management, and for ensuring the delivery of quality services necessary for the efficient and reliable operation of all of the facilities which it maintains.

 

ORGANIZATIONAL PROFILE:

 

http://www.mass.gov/courts/courtfacilities/index.html

POSITION SUMMARY

Working within the Facilities Management Department, the Facilities Supervisor I has overall responsibilities for maintenance and custodial functions of a courthouse facility or other Trial Court facility that has a square footage of under 90,000 square feet.  The Facilities Supervisor I supervises all maintenance staff and related work in the facility supervised, as well as coordinates with systems personnel any installations or repairs that are completed in the facility.

 

SUPERVISION RECEIVED:

 

Receives supervision and direction from the Manager of Facilities assigned to each region in carrying out daily  work assignments.   Exercises discretion in the handling of personnel related files.

 

MAJOR DUTIES

Supervises all aspects of building operations including maintenance, repairs, and renovations by the Facilities Management Department employees and contractors;

 

Supervises response to emergencies such as fires, bomb threats, disturbances or building evacuations;

 

Investigates the condition of buildings, equipment and grounds, and recommends improvements in the facilities to ensure that needs are met;

 

Working with the Manager of Facilities for the region, develops and implements building improvement projects as needed;

           

Participates in the screening and hiring of staff, trains, supervises and evaluates performance, and recommends promotion to higher level positions;

 

Working with the Manager of Facilities for the region, carries out the implementation of the Facilities Management Department Standards for Building Cleaning and Maintenance;

 

Responsible for the implementation of building Green Cleaning Practices;

 

Responsible for the supervision/escorting of contractors performing work within assigned buildings and ensures contractors sign in and out, as work is completed;

 

Reviews work contractor’s work to ensure work is performed per Facilities Management Standards;

 

Develops and tracks an inventory of signage within all buildings assigned and initiates changes as needed;

 

Develops and maintains an inventory of building equipment assigned to each facility and reports to management equipment to be taken out of service/replaced;

 

Maintains an appropriate inventory of building cleaning supplies and tracks usage to ensure replenishment within a timely manner. Generates replenishment orders;

 

Provides direct supervision and guidance to Facilities Management staff assigned to custodial and grounds maintenance duties;

 

Responsible for snow removal activities at assigned building(s) including but not limited to directing in-house as well as outside contractors;

 

Prepares monthly work order status report;

 

Responsible for the timely completion of on-line job requests and updates status on Maintenance Manager System;

 

Responsible for the upkeep of the Maintenance Manager System to ensure in-house and/or vendor job requests are closed out when completed;

 

Responsible for the upkeep of the CAMIS work order system to ensure work order are closed when work is completed;

 

Acts as liaison between Facilities Management and all Trial Court Departments;

 

Responsible for the delivery of outstanding customer service to all court users;

 

Acts as the liaison between the Facilities Management Department and DCAMM in coordinating and executing Deferred Maintenance, Energy Efficiency and other Building Projects;

 

Reviews daily cleaning checklists and ensure work was completed as indicated;

 

Addresses any discrepancies with staff arising from work order review and actual condition of the facility; and

 

Performs related duties as required.

 

JOB COMPETENCIES

 

Ethics and Values

Communicates and demonstrates the ethics and values of the  Facilities Management Department and the Trial Court.

Mission

Understands, upholds, and communicates the Trial Court and  Facilities Management Department missions.

Applied Knowledge

Understands standard facility management methods, codes, and operational best practices.

Problem Solving

Accurately assesses maintenance problems of a routine nature and initiates corrective action.

Continuous Learning

Demonstrates a commitment to continuously improve himself or herself through training and making use of new methods and equipment.

Commitment to Diversity

Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

Customer Service

Contributes to a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.

Collaboration

Works with others cooperatively, and demonstrates teamwork, contributing to a work environment that focuses on shared goals.

 

 

 

 

 

 

POSITION REQUIREMENTS

These are the minimum requirements necessary to apply for the position of Facilities Supervisor I:

 

Must have a high school diploma and at least 5 years of experience in building custodial work and building maintenance or the equivalent combination of education and experience;

 

Ability to give oral and written instructions in a precise and understandable manner;

 

Ability to coordinate the efforts of others in accomplishing assigned work objectives;

 

Knowledge of methods followed in building custodial work;

 

Knowledge of types and uses of materials, tools and equipment used in building maintenance work; and

 

Physical stamina and endurance.

OTHER

PLEASE NOTE:    

 

Employment with the Trial Court is contingent upon passage of a criminal

record check.

 

ENTRY LEVEL STARTING SALARY:  Level 14

 

HOW TO APPLY:  

 

Applicants must apply by completing a Trial Court online application at the following web address:

 

http://www.mass.gov/courts/jobs/index.html

 

PLEASE NOTE:

 

Paper, faxed or emailed applications are no longer accepted for any Trial Court position.

          

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

 

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