• Project Administrator - Capital Planning

    Location US-MA-Boston
    Office of Court Management
    Posting Date
    USD $72,201.10/Yr.
    Current Maximum
    USD $106,529.64/Yr.

    This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.


    The Trial Court is committed to:

    • the fair and impartial administration of justice;
    • protection of constitutional and statutory rights and liberties;
    • equal access to justice for all in a safe and dignified environment;
    • efficient, effective and accountable resolution of disputes;
    • prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.


    It is the mission of the Court Capital Projects Department to represent the Massachusetts Trial Court as the user agency in all projects involving the construction and major renovation of courthouses; to plan and administer those construction and renovation projects approved by the Executive Office of the Trial Court that fall within the statutory threshold for management by the court system as the user agency; and to provide access to justice.






    Working within the Court Capital Projects Department of the Office of Court Management of the Trial Court, the Project Administrator shall be responsible for facilitating the planning and execution of repairs and alterations to statewide Trial Court Facilities. This position provides strategic administrative and technical oversight of courthouse architectural and engineering project activities in order to meet or exceed the Trial Court’s needs and expectations from a project. The Project Administrator will administer and control Trial Court programming, planning, monitor of construction activities and occupancy operations to ensure objectives are achieved efficiently and effectively. This position is responsible for cost management and quality assurance in the engineering process to ensure projects are completed at the lowest cost consistent with quality requirements.



    Reports to Director of Court Capital Projects Department or his/her designee, who reviews work for professional soundness, conformity to policy and the achievement of objectives.


    Responsible for the administration and management of projects assigned by the Director of Court Capital Projects;


    Responsible for meeting or exceeding Trial Court needs and expectations by balancing competing demands;


    Directs the activities of the project team within the Court Capital Projects Department in both general management and technical application areas during the entire project life cycle;


    Works with judges, court staff and the Division of Capital Asset Management, assess operational needs, develop building programs, and administer the Trial Court’s requirements through blocking and stacking, schematic design, design development, construction documents, construction, punch list completion, occupancy and post occupancy;


    Ensures that the various elements of the projects are properly coordinated;


    Facilitates cooperation between those who have various kinds of specialized knowledge and those who need it;


    Ensures that the project includes all the work required, and only the work required, to complete the project successfully; oversight includes defining and controlling what is or is not included in the project;

    Establishes, organizes and ensures the timely completion of project work;


    Responsible for completing projects within the approved budget and timeline;


    Directs the timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information;


    Identifies, performs analysis, and responds to project risk;


    Oversees the process required to acquire project goods and services from outside the Trial Court;


    Reviews building programs, budgets, schedules and performs cost benefit analysis for consistency with the Trial Court’s operational needs, organizational plans and policy objectives; and


    Performs related duties as required.


    All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:


    Ethics and Values

    Communicates and demonstrates the ethics and values of the Court Capital Projects Department and the Trial Court.


    Understands, upholds, and communicates the Trial Court and Court Capital Projects Department missions.

    Applied Knowledge

    Understands the various operational best practices for professional and technical services regarding building operations and building codes as well as specifications for the restoration of buildings.

    Problem Solving

    Accurately assesses design and construction problems within the department and recommends corrective action.

    Continuous Learning

    Demonstrates a commitment to continuously improve himself or herself through professional development.

    Commitment to Diversity

    Respects organizational diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

    Customer Service

    Contributes to a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.


    Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.


    The following are the minimum requirements for consideration for the position of Project Administrator:


    Bachelor’s Degree in Architecture/Engineering and (5) five years of progressively responsible project administration experience or an equivalent combination of relevant education and experience;


    Proficiency in the following software: Microsoft Office; Autodesk Architecture 2013; Autodesk Revit 2013;


    Demonstrated professional knowledge of project administration principles and procedures;


    Demonstrated professional competency in planning, organizing, directing, coordinating, and completing work of a complex and diverse nature;


    Demonstrated professional competency to manage the complexities and multidisciplinary aspects of projects that require many parts be put together so that the prime objectives – performance, schedule and cost are met;


    Demonstrated professional competency in recognizing architectural and engineering symbols, reading and understanding plans and specifications;


    Demonstrated professional competency of engineering principles relating to building design and construction;


    Demonstrated professional competency of architectural, engineering, planning and programming principles;


    Knowledge of laws, rules, and regulations relative to the public construction process;


    Knowledge of Massachusetts Building Code and ordinances;


    Strong interpersonal skills and the ability to work professionally with personnel at all levels, including judges, and to maintain effective working relationships;


    Ability to travel to courts throughout the Commonwealth;


    Demonstrated ability to work independently and as a member of a team and ability to follow oral and written instructions;


    Demonstrated ability to effectively communicate professionally in both oral and written form;


    Demonstrated ability to perform tasks as directed;


    Ability to communicate technical information effectively to non-technical people;


    Demonstrated ability to plan, organize, direct and coordinate work of considerable complexity and diversity; and


    Demonstrated ability to make sound business decisions.


    Preferred: Construction Supervisors License


    Employment is contingent upon passage of a criminal record check for all new hires.




    Applicants must apply by completing a Trial Court online application at the following web address:




    PLEASE NOTE: paper, faxed, or emailed applications are no longer accepted for any Trial Court position.





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