Director of Facilities Management & Capital Planning

Location US-MA-Boston
Court
Office of Court Management
Posting Date
2/6/2018
Starting
USD $109,320.30/Yr.
Current Maximum
USD $154,905.88/Yr.
ID
2018-3611

NOTES

This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual.

MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

The Trial Court is committed to:
• the fair and impartial administration of justice;
• protection of constitutional and statutory rights and liberties;
• equal access to justice for all in a safe and dignified environment;
• efficient, effective and accountable resolution of disputes;
• prompt and courteous service to the public by committed and dedicated professional utilizing best practices in a manner that inspires public trust and confidence.

DEPARTMENTAL MISSION STATEMENT

The Facilities Management and Capital Planning Department (FMCPD) provides for the management and maintenance of 62 state-owned courthouses located in ten counties of the
Commonwealth. The Department also oversees the management of the 39 leased courthouses in the Commonwealth, managing projects pertaining to the maintenance and repairs performed in leased court facilities. FMCPD is committed to administering effective property management, and for ensuring the delivery of quality services necessary for the efficient and reliable operation of all of the facilities which it maintains. FMCPD also manages projects involving the construction and major renovation of courthouses in the Commonwealth. Department staff engage in the planning and oversight of those construction and renovation projects approved by the Executive Office of the Trial Court that fall within the statutory threshold for management by the Trial Court as the user.

 

ORGANIZATIONAL PROFILE:

http://www.mass.gov/courts/courtfacilities/index.html

POSITION SUMMARY

Working within the Office of Court Management, the Director of Facilities Management and Capital Planning provides strategic direction to the FMCPD on the day to day operations, maintenance, repair, custodial work and capital improvement of the Commonwealth owned and leased courthouses. The Director of Facilities Management and Capital Planning and his/her designees supervise and evaluate all departmental personnel, including contracted personnel, performing maintenance, repair and custodial work for the facilities under the Department’s management. The Director also provides management and guidance to facility service providers to ensure that contract terms are met and adhered to in a cost effective, safe and efficient manner. The Director of Facilities Management and Capital Planning also manages and evaluates the Department’s administrative staff, overseeing all operations of the Facilities and Capital Planning Department in accordance with Trial Court policies, procedures, approved guidelines, and fiscal protocols.

 

SUPERVISION RECEIVED:

Receives general direction from the Court Administrator of the Trial Court and his or her designee in performing duties in accordance with established guidelines.

MAJOR DUTIES

Director of Facilities Management and Capital Planning Duties:

 

Directs the management of Commonwealth owned courthouses, including maintenance and custodial services, the purchase and distribution of utilities, renovations and repairs, deployment of staff, delivery of supplies, materials and equipment, and the administration of contracts related to

the Facilities and Capital Planning Department;

 

Oversees the management of the leases for the 39 leased Courthouses in the Commonwealth;

 

Develops and administers procedures and schedules to ensure the efficient distribution of resources to all managed facilities;

 

Assists in the assignment and allocation of space occupied by the Trial Court in court facilities owned or leased by the Commonwealth;

 

Monitors compliance with established accounting and expenditure requirements as outlined in the Commonwealth and Trial Court fiscal protocols;

 

Develops and manages the department's budget to maximize effectiveness of resources within spending limits;

 

Manages the fiscal activities of the Facilities Management and Capital Planning Department, including budget preparation, payroll, and procurement;

 

Manages the maintenance of records relating to the management and operation of buildings and land occupied by the Trial Court;

 

Manages records and systems to track repair and maintenance projects completed, in process, or scheduled for the future, and prepares reports on such projects as are required;

 

Develops and administers a preventive maintenance program that meets the long-term facility needs of the Trial Court;

 

Develops long-range plans for the renovation and repair of court facilities;

 

Participates in the development and implementation of the long term capital plan for the Trial Court in partnership with the Department of Capital Asset Management and Maintenance.

 

Oversees the management of the program and planning of new construction and renovation of court owned and leased facilities by coordinating with stakeholders and design teams.

 

Develops specifications for maintenance work and projects to be performed by hired contractors and reviews the services delivered by contractors to ensure quality, budget and performance is acceptable;

 

Responsible for a staff of an average of 450 employees. Within this responsibility the Director oversees the appointment of personnel for the Facilities Management and Capital Planning Department, including new hires, staff training, and staff assignments to ensure adequate services are

performed in the courthouses, and staff development;

 

Directs, evaluates, and disciplines all Court Facilities employees as necessary in accordance with Trial Court policies in order to maintain the efficient functioning of the Court Facilities Department;

 

Oversees the ongoing program of energy conservation to ensure that trial Court Facilities are in compliance with the Commonwealth’s most recent standards of building energy and life safety codes;

 

Meets regularly with the court administrator, judges and other court officials to discuss maintenance related issues and needs and develops plans to respond to those issues and needs;

 

Performs related duties as required.

JOB COMPETENCIES

Ethics and Values

Communicates and demonstrates the ethics and values of the Court Facilities Department and the Trial Court.

Mission

Understands, upholds, and communicates the Trial Court and Court Facilities Department missions.

Applied Knowledge

Understands the various facility management methods, codes, and operational best practices.

Problem Solving

Accurately assesses operational and staffing problems within the department and initiates corrective action.

Continuous Learning

Demonstrates a commitment to continuously improve himself or herself through professional development.

Commitment to Diversity

Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

Customer Service

Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.

Collaboration

Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

POSITION REQUIREMENTS

These are the minimum requirements necessary to apply for the position of Director of Facilities Management and Capital Planning:


Bachelor's degree from an accredited university or college in public or business administration, engineering, or a related field; or an equivalent combination of education and experience. A graduate degree in one of the above fields is preferred;

 

8 years or more of experience in facility management;

 

Proven ability to train, supervise, and coordinate the activities of a large staff involved in maintenance, repair and custodial work.

 

Proven ability to plan and coordinate routine and long-range maintenance and long range capital projects.

 

Proven ability to determine difficulties likely to be encountered in large scale projects and to develop effective strategies for overcoming those problems.

 

Ability to use data to diagnose problems and drive enhancements and efficiencies in departmental operations.

 

Extensive knowledge of the operation and function of large or complex buildings or facilities. Extensive knowledge of building materials and building trades.

 

Proven ability and extensive experience in the management and oversight of operations, maintenance, and repairs of large building or facilities.

 

Extensive knowledge of the Massachusetts State Building Code, Energy, Plumbing and Gas Code.

 

Working knowledge of and ability to use personal computers and related software to develop data bases and systems to record and track projects.

 

Proven ability to maintain accurate records and to prepare all necessary reports.

 

Proven ability to communicate clearly and effectively in oral and written form.

Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships.

OTHER

PLEASE NOTE:

Employment is contingent upon passage of a criminal record check.

 

If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at www.mass.gov/courts to apply for this position or any other Trial Court employment opportunity.

 

No applications or resumes will be accepted by hand, mail, fax, or email delivery.

  

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

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