• Facilities Supervisor II - Region V

    Location US-MA
    Court
    Region V
    Posting Date
    4/13/2018
    Starting
    USD $60,223.29/Yr.
    ID
    2018-3710
  • NOTES

    This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

     

    Region V includes: Brighton, Cambridge, Charlestown, Chelsea, Dorchester, East Boston, Edward Brooke Court, John Adams Court, Malden, Roxbury, Somerville, South Boston, Suffolk County Court, Waltham, West Roxbury, and Woburn.

     

    This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.

     

     

    MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

    The Trial Court is committed to:

        

                   •        the fair and impartial administration of justice;

                   •        protection of constitutional and statutory rights and liberties;

                   •        equal access to justice for all in a safe and dignified environment;

                   •        efficient, effective and accountable resolution of disputes;

                   •        prompt and courteous service to the public by committed and dedicated    professional utilizing best practices in a manner that inspires public trust and confidence.

    DEPARTMENTAL MISSION STATEMENT

    The Facilities Management Department of Trial Court provides for the management and maintenance of 63 state-owned courthouses located in ten counties of the Commonwealth. The Department is committed to administering effective property management, and for ensuring the delivery of quality services necessary for the efficient and reliable operation of all of the facilities which it maintains.

     

    ORGANIZATIONAL PROFILE:

     

    http://www.mass.gov/courts/court-info/trial-court/exec-office/ocm/facilities-management-department.html

    POSITION SUMMARY

    Working within the Facilities Management Department, the Facilities Supervisor II has overall responsibilities for maintenance and custodial functions of one or more courthouse facilities or other Trial Court facilities that have a square footage of between 100,000 square feet and 200,000 square feet.  The Facilities Supervisor II supervises all maintenance staff and related work in the facilities supervised, as well as coordinates with systems personnel any installations or repairs that are completed in the facility.

     

    SUPERVISION RECEIVED:

     

    Receives moderate supervision from the regional Manager of Court Facilities in performing structured but not routine work.  Moderate discretion is required.

     

    MAJOR DUTIES

    Supervises all aspects of building operations including maintenance, repairs, and renovations by the Facilities Management Department employees and contractors;

     

    Supervises response to emergencies such as fires, bomb threats, disturbances or building evacuations;

     

    Investigates the condition of buildings, equipment and grounds, and recommends improvements in the facilities to ensure that needs are met;

     

    Working with the Manager of Facilities for the region, develops and implements building improvement projects as needed;

               

    Participates in the screening and hiring of staff, trains, supervises and evaluates performance, and recommends promotion to higher level positions;

     

    Working with the Manager of Facilities for the region, carries out the implementation of the Facilities Management Department Standards for Building Cleaning and Maintenance;

     

    Responsible for the implementation of building Green Cleaning Practices;

     

    Responsible for the supervision/escorting of contractors performing work within assigned buildings and ensures contractors sign in and out, as work is completed;

     

    Reviews work contractor’s work to ensure work is performed per Facilities Management Standards;

     

    Develops and tracks an inventory of signage within all buildings assigned and initiates changes as needed;

     

    Develops and maintains an inventory of building equipment assigned to each facility and reports to management equipment to be taken out of service/replaced;

     

    Maintains an appropriate inventory of building cleaning supplies and tracks usage to ensure replenishment within a timely manner. Generates replenishment orders;

     

    Provides direct supervision and guidance to Facilities Management staff assigned to custodial and grounds maintenance duties;

     

    Responsible for snow removal activities at assigned building(s) including but not limited to directing in-house as well as outside contractors;

     

    Prepares monthly work order status report;

     

    Responsible for the timely completion of on-line job requests and updates status on Maintenance Manager System;

     

    Responsible for the upkeep of the Maintenance Manager System to ensure in-house and/or vendor job requests are closed out when completed;

     

     Responsible for the upkeep of the CAMIS work order system to ensure work order are closed when work is completed;

     

    Acts as liaison between Facilities Management and all Trial Court Departments;

     

    Responsible for the delivery of outstanding customer service to all court users;

     

    Acts as the liaison between the Facilities Management Department and DCAMM in coordinating and executing Deferred Maintenance, Energy Efficiency and other Building Projects;

     

    Reviews daily cleaning checklists and ensure work was completed as indicated;

     

    Addresses any discrepancies with staff arising from work order review and actual condition of the facility; and

     

    Performs related duties as required.

     

    JOB COMPETENCIES

     

    Ethics and Values

    Communicates and demonstrates the ethics and values of the  Facilities Management Department and the Trial Court.

    Mission

    Understands, upholds, and communicates the Trial Court and  Facilities Management Department missions.

    Applied Knowledge

    Understands standard facility management methods, codes, and operational best practices.

    Problem Solving

    Accurately assesses maintenance problems of a routine nature and initiates corrective action.

    Continuous Learning

    Demonstrates a commitment to continuously improve himself or herself through training and making use of new methods and equipment.

    Commitment to Diversity

    Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

    Customer Service

    Contributes to a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.

    Collaboration

    Works with others cooperatively, and demonstrates teamwork, contributing to a work environment that focuses on shared goals.

     

     

     

     

     

     

    POSITION REQUIREMENTS

    These are the minimum requirements necessary to apply for the position of Facilities Supervisor II:

     

    Must have a high school diploma and at least 5 years of experience in building custodial work and building maintenance or the equivalent combination of education and experience;

     

    Ability to give oral and written instructions in a precise and understandable manner;

     

    Ability to coordinate the efforts of others in accomplishing assigned work objectives;

     

    Knowledge of methods followed in building custodial work;

     

    Knowledge of types and uses of materials, tools and equipment used in building maintenance work; and

     

    Physical stamina and endurance.

    OTHER

    PLEASE NOTE:    

     

    Employment with the Trial Court is contingent upon passage of a criminal

    record check.

     

    ENTRY LEVEL STARTING SALARY:  Level 16

     

    HOW TO APPLY:  

     

    Applicants must apply by completing a Trial Court online application at the following web address:

     

    http://www.mass.gov/courts/jobs/index.html

     

    PLEASE NOTE:

     

    Paper, faxed or emailed applications are no longer accepted for any Trial Court position.

              

    AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

     

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