• Deputy Clerk for Case Processing and Scheduling - Massachusetts Appeals Court

    Location US-MA-Boston
    Court
    Appeals Court
    Posting Date
    5/1/2018
    Closing Date
    05/22/2018 11:59 PM EST
    Starting
    USD $72,201.09/Yr.
    Current Maximum
    USD $106,529.64/Yr.
    ID
    2018-3730
  • NOTES

      

    MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

    The Appeals Court is committed to doing justice under the law by rendering thoughtful, well-reasoned appellate decisions in a timely and efficient manner, treating all those who come before the court fairly and impartially.

    DEPARTMENTAL MISSION STATEMENT

    The Clerk's Office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the Clerk's Office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The Clerk's Office staff renders prompt and courteous service to the Appeals Court judges and staff, members of the Bar, the public, government agencies, and the Commonwealth's trial courts and the Supreme Judicial Court.

     

    ORGANIZATIONAL PROFILE:

    https://www.mass.gov/orgs/appeals-court

    POSITION SUMMARY

    This position manages the Court's inventory of appeals from entry through resolution, ensuring the timely processing of cases to the Justices of the Appeals Court. Schedules and communicates the Appeals Court's monthly case call sessions to ensure a balanced caseload and timely submission of cases. Provides advice and assistance to the judges and clerk on matters involving cases to ensure timely and efficient movement of cases through the Court. Assists parties and attorneys with questions and scheduling matters.

    MAJOR DUTIES

    • Compile and maintain Court caseload and filing statistics to ensure accurate and relevant Court performance assessments. Prepare reports to the chief justice, the Court's case management committee, and the clerk on Court performance and provide background necessary to facilitate the judges' full discussion of pending issues and concerns. Reconcile data between Court's management lists and docket. Prepare monthly, quarterly, and annual written reports for distribution to the clerk, the justices, and the Public Information Office. Prepare reports requested by the National Center for State Courts.
    • Develop and maintain annual case call calendar and monthly case call assignments to maximize the number of cases submitted each month in accordance with case priority and case age criteria. Ensure timely screening and progress of briefed cases.
    • Create and maintain the Court's monthly call calendar. Solicit the judges for any scheduling conflicts or recusals, and use the Court's case management system to create the monthly calendar of judges' schedules and panel assignments. Release the schedule to the judges and public. Update the schedule to reflect any changes.
    • Each month assign cases for the following month's case call panel as based on parameters provided by the chief justice and clerk. Use the Court's case management system to generate preliminary panel assignments; then manually review assignments to ensure caseload is balanced among judicial panels and follows the Court's timeliness criteria. Coordinate with and supervise performance of members of the oral argument unit. Generate and issue argument or submission notices to parties and communicate final case call assignments to judges and court staff.
    • Respond to inquiries from the public, judges, and court staff to resolve issues that develop on cases assigned for panel decision. Revise case call schedule as needed and ensure that notice of changes are communicated to all necessary individuals.
    • Receive notices of remand from the Supreme Judicial Court and route the notices to proper judges for resolution.
    • Responsible for content and currency of Court's oral argument Web pages. Post, ensure accuracy, and maintain the case call, calendar, self-help content, and posting of briefs for argument cases.
    • Review audio recordings to verify accuracy of recorded case data.
    • Review cases for overdue briefs and initiate appropriate court action.
    • Review stayed cases to determine whether the case is proceeding appropriately and recommend necessary action.
    • Identify outstanding post-decision motions and recommend action.
    • Identify and recommend any policy or business practice changes to improve efficiency and accuracy in case flow and court's related business practices.
    • Retrieve case information and conduct computer searches to respond to inquiries from the public, attorneys and justices, providing information on Court policies and procedures, filing requirements, and status of pending cases and administrative orders.
    • Review filings for compliance with format requirements and assist in the processing of filings and pending motions.
    • Participate in or manage special projects assigned by the clerk.
    • Additional work as needed and assigned by the clerk. 

    JOB COMPETENCIES

    All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:

     

    Ethics and Values

    Communicates and demonstrates the ethics and values of the Massachusetts Appeals Court.

     

    Mission

    Understands, upholds, and communicates the Appeals Court mission.

    Applied Knowledge

    Skillfully and thoroughly reviews and manages case inventory progress and schedules cases for Court consideration. Ability to assist in the creation of management reporting tools for purpose of evaluating case management activities and initiatives utilizing an electronic database.

    Problem Solving

    Accurately assesses operational and administrative problems in Appeals Court case processing and scheduling and develops feasible solutions.

     

    Customer Service

    Conducts oneself in a courteous and professional manner with respect to court employees and the public. Responsive to court operational needs.

    Collaboration

    Works with others cooperatively, accepts feedback, demonstrates a willingness to be a team player, and contributes to a work environment that focuses on shared departmental goals. 

    Communications

    Excellent oral and written communication skills, including the ability to use software to enhance presentations. Ability to establish and maintain effective working relationships with court officials, judges, employees and other government officials.

    Continuous Learning

    Demonstrates a commitment to continuously improving himself or herself through professional development.

    Commitment to Diversity

    Promotes diversity through understanding and respect, using effective communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

     

    POSITION REQUIREMENTS

    Education

    • Bachelor's degree required, graduate degree preferred

     

    Preferred Experience

    • Minimum five years of experience with the Appeals Court or
    • Seven or more years of progressively responsible administrative experience within the judicial or comparable organization, including substantial managerial and supervisory experience.

     

    Knowledge

    • Excellent computer skills.
    • Thorough knowledge of court rules, policies, and procedures.

     

    Ability

    • Exceptional communication and organizational skills.
    • Multitask and prioritize multiple projects with competing deadlines. 

    OTHER

    If you are not currently viewing this posting online, please visit the Judicial Branch website at www.mass.gov/courts/jobs to apply for this Appeals Court position. Applications are submitted electronically. Paper applications will not be accepted. Employment is contingent upon passage of a criminal record check.

     

    Because of the anticipated volume of applications, the Appeals Court will contact only those individuals who are selected for an interview.


    AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

     

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