• Assistant Clerk Magistrate

    Location US-MA-Springfield
    Court
    Hampden Juvenile Court
    Posting Date
    6/29/2018
    Closing Date
    07/15/2018 11:59 PM EST
    Starting
    USD $119,414.79/Yr.
    ID
    2018-3817
  • NOTES

    All candidates must be able to travel among the offices and sessions within the division and are subject to assignment and/or reassignment at any time to any of the offices or sessions of the division at the discretion of the department head.

     

    This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual.

     

    MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

    The Trial Court is committed to:

     

    ·         the fair and impartial administration of justice;

    ·         protection of constitutional and statutory rights and liberties;

    ·         equal access to justice for all in a safe and dignified environment;

    ·         efficient, effective and accountable resolution of disputes;

    ·         prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

    DEPARTMENTAL MISSION STATEMENT

    It is the mission of the Juvenile Court to protect children from abuse and neglect and promote opportunities for children to reside in safe, stable, permanent family environments whenever possible, to strengthen families when their children are in need of services, to rehabilitate juveniles, to protect the public from delinquent and criminal activity while holding offenders accountable and addressing the harm suffered by the community and the victim, and to decide all cases fairly and impartially with dedication, integrity and professionalism

     

     

    POSITION SUMMARY

    This position involves responsible legal work and supervisory responsibilities.

     

    The employees in this position assist the Clerk of Court in performing administrative duties as set forth in state statutes and court rules. Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. Work is performed under the direction of the Clerk or First Assistant Clerk. Supervision is exercised over support personnel within the Clerk-Magistrate’s Office.

    MAJOR DUTIES

    (Any one position may not include all of the duties listed below nor do the listed examples include all tasks which may be found in these positions.)

     

    Assists judge with general management and operation of session and provides continuity on case management;

     

    Responsible for calendaring and regulating movement of cases pursuant to time standards and relevant tracking orders;

     

    Maintains docket record of events and schedules on automated case management system;

     

    Schedules and attends hearings, conferences, and trials and notifies counsel and others;

     

    Records and maintains complete and accurate minutes of all orders, judgments, or directions of the court;

     

    Assists judge with impanelment of jurors, the trial, and the taking and affirmation of verdict;

     

    Administers oaths as required;

     

    Marks, receives, and appropriately maintains exhibits in jury and jury waived proceedings;

     

    Assists judge with conducting telephone and video conferences;

     

    Prepares judgments and other orders at direction of judge;

     

    Responds to attorney and pro se inquiries regarding scheduling and other matters;

     

    Maintains, prepares, and organizes case files;

     

    Organizes and collects papers and files for motion hearings and other conferences;

     

    Monitors and maintains electronic recordation of court proceedings as required;

     

    Receives and examines all papers, exhibits, briefs and transcripts from court-related matters to establish suitability for initial filing including compliance with rules of court.

     

    Provides assistance at the counter, including answering questions from the public and from attorneys on court procedure;

     

    Assembles, certifies, and transmits copies of records when properly requested by other courts and parties;

     

    Issues process as required by the court;

     

    Accepts and records all fees, bail, and other monies received;

     

    Attends hearings held outside the courtroom (e.g., in hospitals when medical authorities seek the court’s permission to perform necessary medical procedures);

     

    Exercises supervision over support personnel in the Clerk’s Office as appropriate;

     

    Participates in educational seminars and programs;

     

    Receives documents such as letters or pro se petitions from prisoners, communicates with them at the direction of the court and draws orders appointing counsel at the direction of the court;

     

    Performs related work as required.

    JOB COMPETENCIES

     

     

     

    POSITION REQUIREMENTS

    These are the minimum requirements necessary to apply for a position of Assistant Clerk.

     

    For Internal Trial Court Employee Applicants:

     

    A Bachelor’s Degree from an accredited college or university; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk’s Office, Probation Office, Judge’s Lobby) or an equivalent office;

     

    OR

     

    A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration);and knowledge, skills and abilities acquired through 2 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk’s Office, Probation Office, Judge’s Lobby) or an equivalent office;

     

    OR

     

    Internal candidates who are employed by the Trial Court as of July 1, 2012 may substitute knowledge, skills and abilities acquired through 10 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk’s Office, Probation Office, Judge’s Lobby) or an equivalent office for the education requirement as described above.

     

    For External Applicants:

     

    A Bachelor’s Degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 6 or more years of relevant work experience;

     

    OR

     

    A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration);and knowledge, skills and abilities acquired through 2 or more years of relevant work experience.

    OTHER

    HOW TO APPLY: 

    Applicants must apply by completing a Trial Court online application by clicking "Apply for this job online" button at the top of this page. 

     

    If you are not viewing this online, go to the Trial Court Jobs page at https://careers-trialcourtsofmass.icims.com/jobs  and search for this job.

     

    PLEASE NOTE:  Paper, faxed or emailed applications or resumes are not accepted for any Trial Court position.                        

     

    AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

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