• Chief Financial Officer

    Location US-MA-Boston
    Court
    Office of Court Management
    Posting Date
    7/13/2018
    ID
    2018-3836
  • NOTES

    Position will remain open until filled.

     

    Please see the accompanying briefing paper that will provide further information for candidates to understand the scope and challenges of this leadership position:  CFO Briefing Paper.

     

    Starting salary will be commensurate with the qualifications of the successful candidate.

     

    This position is designated as Management and is covered by the Personnel Policies and Procedures Manual.  You must upload a resume to your profile to be considered for this position, in addition to completing all the application steps.

    MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

    The Trial Court is committed to:

    • the fair and impartial administration of justice;
    • protection of constitutional and statutory rights and liberties; 
    • equal access to justice for all in a safe and dignified environment;
    • efficient, effective and accountable resolution of disputes;
    • prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

    DEPARTMENTAL MISSION STATEMENT

    As the financial center for the Trial Court, the Fiscal Affairs Department prepares and receives budget requests, oversees and processes all financial transactions from funds appropriated by the legislature and available through grants, trusts, and capital allocations for 119 court divisions, the Administrative Office of the Trial Court, the Administrative Offices of the seven Trial Court departments, the Sentencing Commission, the Office of the Commissioner of Probation, and the Office of the Jury Commissioner.


    ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-fiscal-affairs-department

    POSITION SUMMARY

    The Massachusetts Trial Court is in the midst of broad-based process re-engineering, driven by commitments to improve technology, the user experience, and workforce development for the 21st century. The Director for the Fiscal Department of the Office of Court Management (OCM) serves as the Trial Court’s Chief Financial Officer (CFO) and is responsible for: budgetary and fiscal oversight for all Trial Court operations and all required internal and external financial reporting; analyzing budget issues and preparing budgetary plans to meet statutory and strategic needs on a variety of complex financial matters; contingency planning for possible future budget scenarios, that support workforce development and technology investment within available resources; all internal audit activities including increasing capabilities for using audit for enterprise risk management and for process improvement; and managing the procurement process to ensure the fair, timely and cost effective acquisition of necessary goods and services.

     

    This position requires leadership, a commitment to continuous improvement, a keen understanding of state budgets and the budget process, the ability to manage the 50 person departmental fiscal staff, and the ability to foster the professional development of the team of skilled financial administrators providing essential services. Project tracking and meeting strategic benchmarks is expected, as is evaluating fiscal operations and making recommendations for automating processes and increasing work efficiency. The CFO must be an effective communicator and collaborator with executive leadership. The CFO serves as a key member of the Trial Court’s executive leadership team.

     

    SUPERVISION RECEIVED:

    Reports to the Court Administrator and receives general supervision from the Associate Court Administrator in performing duties which require substantial independent judgment, innovation, and initiative.

     

    MAJOR DUTIES

    Strategy, Planning and Management

     

    Assesses and evaluates the financial performance of the organization with regard to long-term operational goals, budgets and forecasts;

     

    Provides insight and recommendations to both short-term and long-term strategic plan of organization;

     

    Identifies, acquires and implements workflow systems and software to provide critical financial and operational information;

     

    Evaluate departments and make suggestions for automating processes and increasing working efficiency; work with State Enterprise systems;

     

    Creates and establishes yearly budget and multi-year budget models and alternatives that align with the organization’s strategic plans;

     

    Recruits, interview and hires budget, audit, procurement, accounting and payroll Fiscal Managers and other departmental staff;

     

    Mentors and develops a team of senior managers, managing work allocation, systems training, performance evaluations, and the building of an effective and efficient team dynamic;

     

    Participates in pivotal decisions as they relate to strategic initiatives and operational models;

     

    Develops an Enterprise Risk Management approach to manage internal and external risks;

     

    Implements policies, procedures and processes as deemed appropriate by the executive leadership team;


    Financial Analysis, Budgeting and Forecasting

     

    Prepares and presents regular financial budgeting reports as related to forecasts and projections;

     

    Identify, develop and execute analysis of business initiatives and/or new service offerings;

     

    Develops and maintains annual operating budget;

     

    Manages all financial planning and analysis staff; supervises creation of reports, software implementation and tools for budgeting and forecasting;

     

     

    Accounting, General Ledger, Administration and Operations

     

    Supervise the accounting department to ensure the proper functioning of all systems, databases and financial software;

     

    Provides regular maintenance and backup of all accounting systems and supervise company financial staff;

     

    Reviews and ensures the application of appropriate internal controls financial procedures;

     

    Ensures timeliness and accuracy of financial and management reporting;

     

    Oversees the preparation and communication of weekly, monthly and annual financial statements;

     

    Reviews all month-end closing activities including general ledger accounts, balance sheet accounts and overhead cost allocation;

     

    Enhances and implements financial and accounting systems, processes, tools and control systems;

     

    Serves as a key point of contact for external auditors; manages the preparation and support of all internal audits;

     

    Utilizes forward-looking models and activity-based analyses to provide financial insight into the organization’s plans and operating budgets;

     

    Develops and administers systems for monitoring expenditures and fiscal operations within the various Departments, Divisions and Administrative Offices of the Trial Court and establishes uniform standards and procedures for developing and reviewing the court system's budget;

     

    Prepares and coordinates system-wide data collection and prepares related financial reports;

     

    Gathers financial data and to analyze complex issues related to the budget, and make appropriate recommendations;

     

    Maintains accurate records;

     

    Prepares automated spreadsheets for internal use and/or for use by courts and offices;

     

    Prepares and distributes financial reports with operating results (consolidated and departmental level) and provide quantitative and qualitative analysis of key variances and trends, highlighting both risks and opportunities;

     

    Leads special projects; and

     

    Performs related duties as required.

    JOB COMPETENCIES

    All applicants must be able, through the interview process, to demonstrate the development and support of professional activities to increase team performance and innovation as well as knowledge and understanding of the following areas:

     

    Ethics and Values

    Communicates and demonstrates the ethics and values of the Fiscal Affairs Department and the Trial Court.

    Mission

    Understands, upholds, and communicates the Trial Court and Fiscal Affairs Department missions.

    Applied Knowledge

    Demonstrates advanced accounting, auditing, and investigative knowledge with an ability to responsibly and effectively administer all fiscal protocols.

    Team Building

    Fosters a sense of shared goals and accountabilities through the development of positive relationships among staff and colleagues in order to promote a healthy work environment.

    Performance Measurement

    Understands the value and importance of performance measures as a basis for both individual and departmental assessments.

    Strategic Thinking and Planning

    Utilizes the best available information to successfully plan and achieve positive future goals and objectives on an organizational and local level.

    Commitment to Diversity

    Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

    Continuous Learning

    Demonstrates a commitment to continuously improving himself or herself through professional development.

    POSITION REQUIREMENTS

    The following are the minimum requirements for consideration for the position of Chief Financial Officer;

     

    A Bachelor’s Degree in business, accounting or public administration from an accredited college or university and fifteen years (15) of professional work experience in fiscal affairs, of which eight (8) or more must be in a senior managerial capacity within a large organization; a graduate degree may be substituted for up to 3 years of the required 15 years of related experience;

     

    Considerable knowledge of budget forecasting, modelling, and budget contingency planning, and related analysis;

     

    Comprehensive knowledge and experience with the budget procedures followed by the Commonwealth of Massachusetts is very strongly preferred, but experience in a similarly complex environment will earn consideration;

     

    Demonstrated experience with financial planning and analysis;

     

    Excellent knowledge of accounting and financial processes;

     

    Experience in developing, analyzing and monitoring financial reporting tools in the context of financial modeling.

     

    Demonstrated knowledge of statistics, data collection, and data processing techniques;

     

    Advanced working knowledge of and ability to use personal computers and related business software, including Microsoft Office; Highly proficient with Excel, including pivot tables;

     

    Ability to conduct detailed fiscal analysis concerning the budget and to convey the fiscal implications of different courses of action;

     

    Ability to organize and present factual and fiscal data in a clear and understandable format;

     

    Ability to train, supervise, and coordinate the activities of professional and support staff;

     

    Ability to defend budget positions, challenging budget requests and representing the Office of Court Management’s position on Fiscal Affairs matters;

     

    Ability to establish work priorities and to work independently;

     

    Ability to analyze and solve problems within overall policies and resource limitations;

     

    Ability to maintain accurate records with an attention to detail;

     

    Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships;

     

    Ability to handle sensitive matters on a confidential basis;

     

    Ability to work independently and as part of a team;

     

    Ability to travel to as necessary throughout the Commonwealth; and

     

    Ability to supervise the work of subordinate staff.

     

    OTHER

    HOW TO APPLY:

     

    Applicants must apply by completing a Trial Court online application by clicking "Apply for this job online" button at the top of this page.

     

    If you are not viewing this online, go to the Trial Court Jobs page at https://careers-trialcourtsofmass.icims.com/jobs and search for this job.

     

    PLEASE NOTE: Paper, faxed or emailed applications or resumes are not accepted for any Trial Court position.

     

    AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

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