• Administrative Coordinator - Office of Jury Commissioner

    Location US-MA-Boston
    Court
    Office of Jury Commissioner
    Posting Date
    9/26/2018
    Closing Date
    10/28/2018 11:59 PM EST
    Starting
    USD $55,740.91/Yr.
    ID
    2018-3928
  • MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

    The Trial Court is committed to:

    • the fair and impartial administration of justice;
    • protection of constitutional and statutory rights and liberties;
    • equal access to justice for all in a safe and dignified environment;
    • efficient, effective and accountable resolution of disputes;
    • prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

    DEPARTMENTAL MISSION STATEMENT

    The core mission of the Office of Jury Commissioner is to provide randomly-selected pools of eligible jurors, representative of the community from which they are drawn, to each of the jury courts of the Commonwealth of Massachusetts, in accordance with the needs of those courts and the direction of the Trial Court.  The OJC is committed to educating the public on the value and responsibility of serving as a juror, and to providing courteous, professional service to the public and the courts.

     

    ORGANIZATIONAL PROFILE:

     

    https://www.mass.gov/orgs/office-of-jury-commissioner

     

    POSITION SUMMARY

    Working within the Office of Jury Commissioner (OJC), the Administrative Coordinator will be responsible for project management and overseeing the progress of special initiatives within the OJC. He or she will participate in all activities related to development, implementation, and subsequent operation of projects related to the Massachusetts jury system. The Administrative Coordinator will be responsible for planning and coordinating all implementation activities, monitoring the progress of implementation, training court personnel, and recognizing problems at an early stage.

    The position title above the entry level includes higher level supervisory type functions and requires greater knowledge of policies and procedures and greater independent judgement. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy


    ORGANIZATIONAL LEVELS:

    Administrative Coordinator I - This is the entry level position title within the series. Employees at this level are expected to coordinate all of the activities of programs, to assist in the development of new programs, and to train for the next higher level.

     

    Administrative Coordinator II - This is the second level position title within this series. Employees at this second level are expected to perform quality control functions and to take a lead role in the development of new programs.


    SUPERVISION RECEIVED:

    Reports to the Deputy Jury Commissioner or that person’s designee and receives general direction in performing duties in accordance with established guidelines.

    MAJOR DUTIES

    Administrative Coordinator I

     

    Coordinates the activities of projects, programs and initiatives within the office of Jury Commissioner.

     

    Assists in planning and implementation activities of new projects, programs, and initiatives.

     

    Monitors progress of implementation activities against the implementation plan to ensure that implementation is timely completed.

     

    Publishes newsletter for OJC staff and jury pool officers.

     

    Records minutes for the Jury Management Advisory Committee.

     

    Participates in outreach and training programs as needed.

     

    Participates in all aspects of public interaction at the Office of Jury Commissioner, including the juror Helpline, monitoring websites, forms revision, and juror assistance, as needed.

     

    Drafts reports, correspondence, and other written materials on programs or initiatives.

     

    Assists all departments of the Office of Jury Commissioner with projects as required; and

     

    Performs related duties as required.


    Administrative Coordinator II

     

    Manages the activities of projects, programs and initiatives within the office of Jury Commissioner.

     

    Analyzes statistics and develops databases and other tools to assist in administration of projects and programs.

     

    Conducts surveys and focus groups with jurors and court staff to help determine areas of improvement.

     

    Develops, implements and manages outreach and training programs and initiatives.

     

    Develops operating policies, procedures, and forms.

     

    Plays a lead role in the development of new projects.

     

    Provides continuing advice and support to court personnel and others as needed.

     

    Identifies and recommends initiatives and improvements to the Deputy Jury Commissioner.

     

    Performs all of the duties of the lower level position.

    POSITION REQUIREMENTS

    These are the minimum requirements necessary to apply for a position of Administrative Coordinator:


    Administrative Coordinator I

     

    Bachelor’s degree from an accredited college or university in business, public administration or related field.

     

    and

     

    Two (2) years of experience in administration, marketing, or public relations; or an equivalent combination of education and experience.

     

    Knowledge of and ability to use personal computers and related software, including Microsoft Office, Microsoft Windows, and spreadsheets.

     

    Knowledge of court functions, procedures and operations highly desirable.

     

    Knowledge of website and/or graphic design, data processing concepts and functions, and publishing software a plus.

     

    Outstanding written and oral communication skills. 

     

    Ability to work independently.

     

    Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges and legislators, and to maintain effective working relationships.

     

    Ability to analyze problems and develop feasible solutions.

     

    Ability to travel throughout the Commonwealth.


    Administrative Coordinator II

     

    A minimum of three years of experience as an Administrative Coordinator I.

     

    Considerable knowledge of court functions, procedures and operations.

     

    Demonstrated ability to lead projects.

     

    Demonstrated ability to evaluate and identify problems and to propose feasible solutions.

     

    Demonstrated ability to perform duties with minimal supervision and to exercise independent judgement.

    OTHER

    PLEASE NOTE:

     

    Employment is contingent upon passage of a criminal record check.

     

    If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at https://careers-trialcourtsofmass.icims.com/jobs for this position or any other Trial Court employment opportunity.

     

    No applications or resumes will be accepted by hand, mail, fax, or email delivery.

     

    AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

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