• Manager of Accounts Payable

    Location US-MA-Boston
    Court
    Office of Court Management
    Posting Date
    12/7/2018
    Starting
    USD $89,662.44/Yr.
    Current Maximum
    USD $132,231.34/Yr.
    ID
    2018-4083
  • NOTES

    This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

     

    This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. 

     

    Please upload a current resume during the application process. 

    MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

    The Trial Court is committed to:

    • fair and impartial administration of justice;
    • protection of constitutional and statutory rights and liberties;
    • equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion;
    • efficient, effective, and accountable resolution of disputes;
    • prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

    DEPARTMENTAL MISSION STATEMENT

    As the financial center for the Trial Court, the Fiscal Affairs Department prepares and receives budget requests, oversees and processes all financial transactions from funds appropriated by the legislature and available through grants, trusts, and capital allocations for 119 court divisions, the Administrative Office of the Trial Court, the Administrative Offices of the seven Trial Court departments, the Sentencing Commission, the Office of the Commissioner of Probation, and the Office of the Jury Commissioner.

     

    ORGANIZATIONAL PROFILE:

    https://www.mass.gov/orgs/trial-court-fiscal-affairs-department

    POSITION SUMMARY

    Working within the Fiscal Department of the Office of Court Management, the Manager of Accounts Payable (MAP) is responsible for managing the daily operation of the Accounts Payable Section of the Fiscal Department. The Accounts Payable section is responsible for receiving, reviewing, approving and processing all Accounts Payable encumbrances and all accounting transactions into the Massachusetts Management and Accounting Reporting System (MMARS) for over 119 Trial Court locations, offices and divisions. The MAP serves on the Fiscal Department management team, and assigns the work, measures the performance of, and manages the Accounts Payable staff within the Fiscal Department, implementing best practices and establishing a service orientated culture.

     

    SUPERVISION RECEIVED:

    Reports to the Chief Financial Officer and receives general supervision in performing duties which require independent judgment and initiative.

    MAJOR DUTIES

    Manages the daily functions of the Accounts Payable Section of the Fiscal Department; organizes and allocates staff and resources among the functions, trains staff in technical and supervisory skills, and evaluates the performance of staff;


    Approves processing of all accounts payable transactions on the statewide accounting system (MMARS), and ensures agency compliance with MMARS document (transaction) delegation responsibilities;

     

    Manages the Accounts Payable staff, currently 7 positions, by assigning and reviewing work, conducting employee evaluations and providing or arranging for necessary training to enable staff to carry out agency fiscal activities;

     

    Conducts and implements special projects as assigned by Chief Financial Officer;

     

    Provides technical assistance and advice to court divisions and offices; Prepares Vendor Update (VU) Forms; processes W-9's in Massachusetts Management Accounting Reporting System. Assist in the review and reporting of the Fixed Assets;

     

    Provides reports to the Chief Financial Officer; periodically makes recommendations for re-evaluation of accounting procedures;

    Investigates and resolves any issues with encumbrances and payments;

     

    Interfaces with Fiscal Management, State Treasurer's Office and State Comptroller’s Office in regard to any payment issue;

     

    Serves on the Fiscal Department senior management team, recommending improvements in fiscal policy and implementing best practices;

     

    Performs related duties as required.

    JOB COMPETENCIES

    Ethics and Values

    Communicates and demonstrates the ethics and values of the Fiscal Affairs Department and the Trial Court.

    Mission

    Understands, upholds, and communicates the Trial Court and Fiscal Affairs Department missions.

    Applied Knowledge

    Demonstrates advanced purchasing knowledge with an ability to responsibly and effectively negotiate contracts for goods and services. Knowledge and understanding of accounting principles and practices applied to Generally Accepted Accounting Principles (GAAP), Generally Accepted Government Auditing Standards (GAGAS), Generally Accepted Auditing Standards (GAAS), and related accounting methods promulgated by the Government Accounting Standards Board (GASB) and the American Institute of Certified Public Accountants (AICPA)

    Team Building

    Fosters a sense of shared goals and accountabilities through the development of positive relationships among staff and colleagues in order to promote a healthy work environment.

    Performance Measurement

    Understands the value and importance of performance measures as a basis for both individual and departmental assessments.

    Strategic Thinking and Planning

    Utilizes the best available information to successfully plan and achieve positive future goals and objectives on an organizational and local level.

    Commitment to Diversity

    Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

    Continuous Learning

    Demonstrates a commitment to continuously improving himself or herself through professional development.

    POSITION REQUIREMENTS

    The following are the minimum requirements for consideration for the position of MAP:

     

    Education and Experience:

    • Bachelors degree in Accounting, Finance or Business Administration from an accredited college or university, plus a minimum of 7 years of experience in Finance and Accounting Operations, which at least 2 of which must be in a management capacity.

     

    Professional Development:

    • Must have a background that demonstrates a history of regular professional development.

     

    Requisite Skills:

     

    Ability to effectively train, supervise, and motivate staff;

     

    Experience managing individuals in a union environment;

     

    Strong organizational skills, outstanding analytical skills, and excellent time management;

     

    Proficient usage of Microsoft Office products including Word, Excel and Outlook; Knowledge and experience using MMARS (Massachusetts Management Accounting and Reporting System) and the Commonwealth Information Warehouse;

     

    Strong interpersonal skills and the ability to work professionally with persons at all levels to maintain effective working relationships;

     

    Promote teamwork and maintain effective working relationships with direct reports while evaluating work performance;

     

    Ability to handle sensitive matters on a confidential basis;

     

    Design, develop and implement standardized processes, procedures and reports;

     

    Ability to communicate professionally in both oral and written forms; including the ability to perform effective public speaking;

     

    Ability to work harmoniously with diverse groups of people with a wide range of skills and abilities;

     

    Proven ability to prioritize multiple tasks and manage changing priorities;

     

    Effective leadership and management skills;

     

    Strong analytical, quantitative, and problem-solving skills to evaluate all aspects of a situation and make appropriate decisions;

     

    Ability to maintain highly productive working relationships;

     

    Knowledge of the Trial Court and State Accounting Procedures and Policies is preferred;

     

    OTHER

    HOW TO APPLY:


    Applicants must apply by completing a Trial Court online application at the following web address: https://careers-trialcourtsofmass.icims.com/jobs/intro

     

    PLEASE NOTE:

     

    Employment is contingent upon passage of a criminal record check.

     

    If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at www.mass.gov/courts to apply for this position or any other Trial Court employment opportunity.

     

    No applications or resumes will be accepted by hand, mail, fax, or email delivery.

     

    AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

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