• Deputy Director of Facilities Management

    Location US-Boston
    Court
    Facilities Management & Capital Planning
    Posting Date
    12/14/2018
    Starting
    USD $98,204.29/Yr.
    Current Maximum
    USD $145,161.25/Yr.
    ID
    2018-4095
  • NOTES

    This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

     

    This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. 

     

    Please upload a current resume during the application process. 

    MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

    The Trial Court is committed to:

    • fair and impartial administration of justice;
    • protection of constitutional and statutory rights and liberties;
    • equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion;
    • efficient, effective, and accountable resolution of disputes;
    • prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

    DEPARTMENTAL MISSION STATEMENT

    The facilities management component of the Facilities Management and Capital Planning Department of the Trial Court is committed to maintaining a safe and dignified environment for court operations, and doing so in a manner which adopts best practices and inspires public confidence.

     

    https://www.mass.gov/info-details/trial-court-facilities-management

    POSITION SUMMARY

    Working within the Office of Court Management, the Deputy Director of Facilities Management assists and supports the Director of Facilities Management and Capital Planning in the Trial Court’s administration and management of Commonwealth owned courthouses, including maintenance and custodial services, the purchase and distribution of utilities, renovations and repairs, deployment of staff, delivery of supplies, materials and equipment, and the administration of contracts related to the Facilities Management and Capital Planning Department. The Deputy Director of Facilities Management provides ongoing progress reports on a variety of departmental programs and projects, with a particular focus on Environmental Health and Safety, Deferred Maintenance Programs, Accelerated Energy Initiatives, Sustainability programs, and matters pertaining to small and Capital Projects. The Deputy Director of Facilities Management also provides oversight of the Facilities’ Fiscal Services, Human Resources, and operations support staff to ensure processes and procedures are implemented and adhered to through periodic reviews. The Deputy Director of Facilities Management represents the Director of Facilities Management and Capital Planning in his/her absence, and in any meetings and conferences as required.

     

    SUPERVISION RECEIVED:
    Receives general direction from the Director of Facilities Management and Capital Planning of the Office of Court Management in performing duties in accordance with established guidelines.

    MAJOR DUTIES

    Assists and supports the Director of Facilities Management and Capital Planning in the administration and management of Commonwealth owned and leased courthouses, including maintenance and custodial services, the purchase and distribution of utilities, renovations and repairs, deployment of staff, delivery of supplies, materials and equipment, and the administration of contracts related to the department of Facilities Management and Capital Planning;

     

    Evaluates Facilities Management department employees as necessary in accordance with Trial Court policies in order to maintain the efficient functioning of the Facilities Management and Capital Planning department;

     

    Meets regularly with judges and other court officials to discuss maintenance related issues and needs and develops plans to respond to those issues and needs;

     

    Working with all Regional Managers of the Facilities Management department, the Deputy Director of Facilities Management identifies and implements new efficiencies and innovative approaches to improve courthouses cleanliness and staff performance;

     

    Participates in discussions related to collective bargaining and labor relations with the Director of Facilities Management and Capital Planning and members of the Human Resources Department;

     

    Participates in hearings on employee grievances and for employees’ misconduct, consistent with the collective bargaining agreement and the Personnel Policies and Procedures Manual;

     

    Sets goals and objectives, evaluates staff, and disciplines as appropriate Facilities Management department employees as necessary in accordance with Trial Court policies and in consultation with the Director of Facilities Management and Capital Planning;

     

    Collaborates with the Director of Facilities Management and Capital Planning to establish departmental metrics in order to meet or exceed goals and objectives to create an environment of continuous improvement;

     

    Periodically tests the performance of each facility by conducting Facilities Satisfaction Surveys;

     

    Assists the Director of Facilities Management and Capital Planning with the regular development and implementation of improved Facilities Management administrative processes and procedures to ensure consistent management

    practices throughout all regions;

     

    Compiles reports on a monthly basis to ensure compliance with established Facilities Management administrative processes and procedures;

     

    Recommends to the Director of Facilities Management and Capital Planning a corrective action plan if established Facilities Management Administrative Process & Procedures are not adhered to;

     

    Oversees the development and implementation of Environmental Health and Safety programs, processes, and procedures;

     

    Oversees the development, implementation and reporting of Sustainability programs within the Facilities Management department;

     

    Working with the engineering and environmental management staff, the Deputy Director of Facilities Management ensures that Accelerated Energy Initiatives programs are meeting all goals and objectives;

     

    Reports regularly to the Director of Facilities Management and Capital Planning on progress of on-going projects;

     

    Oversees the Deferred Maintenance Program for the Facilities Management department;

     

    Provides guidance and direction to the engineering and environmental staff on Deferred Maintenance Program priorities and small projects;

     

    Acts as a contact for Facilities Management on major construction projects in collaboration with the Deputy Director of Capital Planning and the Commonwealth’s Department of Capital Asset Management & Maintenance (DCAMM);

     

    Working with Facilities Management fiscal services staff, develops and implements standard Fiscal Management Procedures to include Purchasing, Accounting, Support Services and Contract Management in consultation with the Legal and Fiscal Affair Departments of the Office of Court Management;


    Ensures Fiscal Management Procedures are implemented and adhered to the in the Facilities Management Department through periodic reviews;

     

    Works with Human Resources and Facilities Management staff to ensure all Human Resources Policies, Rules and Regulations, and Processes and Procedures, and Labor Contract administration are followed; and

     

    Performs related duties are required.

    JOB COMPETENCIES

     

    Ethics and Values

    Communicates and demonstrates the ethics and values of the Trial Court.

    Mission

    Understands, upholds, and communicates the Trial Court and Facilities Management Department missions.

    Applied Knowledge

    Understands the various facility management methods, codes, and operational best practices.

    Problem Solving

    Accurately assesses operational and staffing problems within the department and initiates corrective action.

    Continuous Learning

    Demonstrates a commitment to continuously improve himself or herself through professional development.

    Commitment to Diversity

    Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

    Customer Service

    Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.

    Collaboration

    Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

    POSITION REQUIREMENTS

    The following are the minimum requirements for consideration for the position of Deputy Director of Facilities Management:

     

    Bachelor’s degree from an accredited university or college; preferably in facility management, engineering, public administration or similar field of study with seven (7) years of professional experience managing facilitates, or minimum

     

    10 years of professional experience in facilities management, or equivalent combination of education and/or experience;

     

    Proven ability to train, supervise, and coordinate the activities of a large staff involved in maintenance, repair and custodial work;

     

    Proven ability to plan and coordinate routine and long-range maintenance and long range capital projects;

     

    Proven ability to determine difficulties likely to be encountered in large scale projects and to develop effective strategies of overcoming those problems;

     

    Ability to use data to diagnose problems and drive enhancements and efficiencies in departmental operations;

     

    Proven ability to use software to manage and improve building systems and operations;

     

    Considerable knowledge of the operation and function of large or complex buildings or facilities;

     

    Extensive knowledge of building materials and building trades;

     

    Proven ability and extensive experience in the management and oversight of operations, maintenance, and repairs of large building of facilities;

     

    Considerable knowledge of the Massachusetts State Building Code, Plumbing and Gas Code;

     

    Considerable knowledge and experience in OSHA, ANSII, and general industry health and safety programs;

     

    Proven skills in the planning, development, and implementation of sustainability programs;

     

    Working knowledge of and ability to use personal computers and related software to develop databases and systems to record and track projects;

     

    Proven ability to maintain accurate records and to prepare all necessary reports;

     

    Proven ability to communicate clearly and effectively in oral and written form; and

     

    Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships.

     

    OTHER

    HOW TO APPLY:


    Applicants must apply by completing a Trial Court online application at the following web address: https://careers-trialcourtsofmass.icims.com/jobs/intro

     

    PLEASE NOTE:

     

    Employment is contingent upon passage of a criminal record check.

     

    If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at www.mass.gov/courts to apply for this position or any other Trial Court employment opportunity.

     

    No applications or resumes will be accepted by hand, mail, fax, or email delivery.

     

    AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

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