• Administrative Coordinator-Massachusetts Community Justice Project (MCJP)

    Location US-MA-Greenfield
    Court
    Franklin Probate & Family Court
    Posting Date
    1/10/2019
    Closing Date
    01/24/2019 11:59 PM EST
    Starting
    USD $57,998.52/Yr.
    ID
    2018-4102
  • NOTES

    Please upload a resume to your profile during the application process. 

     

    This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.

    MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT

    The Trial Court is committed to:

    • fair and impartial administration of justice;
    • protection of constitutional and statutory rights and liberties;
    • equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion;
    • efficient, effective, and accountable resolution of disputes;
    • prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

    DEPARTMENTAL MISSION STATEMENT

    The Executive Office of the Trial Court is led by the Chief Justice of the Trial Court and the Court Administrator and oversees judicial and court operations, including the Office of Court Management. The Executive Office works collaboratively with the Trial Court’s seven Departments and the Commissioners of Probation and Jury to develop and implement policies and initiatives that promote an environment of continuous improvement and ensure the most effective use of resources to support and enhance the delivery of justice in the Trial Court. The Executive Office also oversees the development and implementation of strategic planning for the Trial Court.

     

    ORGANIZATIONAL PROFILE:

     

    https://www.mass.gov/orgs/executive-office-of-the-trial-court

     

    POSITION SUMMARY

    The Administrative Coordinator will work closely with the Coordinator of the Massachusetts Community Justice Project (MCJP), an initiative of the Executive Office of the Trial Court. The Administrative Coordinator will support the mission of the Project through high-level administrative and program support that includes meeting and event coordination, communication with Project partners, conducting research and evaluation support and related work as assigned. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy.

     

    SUPERVISION RECEIVED:

     

    Works in coordination with the Executive Office of the Trial Court and at the direction of the Coordinator of the Massachusetts Community Justice Project.

     

     

    ORGANIZATIONAL LEVELS:

     

     

    Administrative Coordinator I - This is the entry level position title within this series.  Employees are expected to coordinate all activities of programs, to assist in the development of new programs, and to train for the next higher level.

     

    Administrative Coordinator II - This is the second level position title within this series.  Employees at this second level are expected to perform quality control functions and to take a lead role in the development of new programs.

     

    MAJOR DUTIES

    Administrative Coordinator I Duties

     

    Directly reports to the MCJP Coordinator, supporting operations and functions in carrying out the mission of the Project;

     

     Schedules meetings; drafting agendas; maintaining contact with Project partners; taking minutes of meetings;

     

    Provides assistance with special projects; assisting with workshop planning, implementation and follow-up;

     

    Provides support with fiscal matters; bill processing and monthly line item spending and reconciliation; assisting with project evaluation; and developing draft reports and presentations;

     

    Proofreads material for accuracy and correct punctuation, spelling, grammar, for and prepares reports as requested by the Director;

     

    Oversees administrative tasks to facilitate completion, and to promote consistency with common administrative practices and quality standards;

     

    Has an active role as a liaison with other Trial Court Departments, Divisions and outside agencies;

     

    May coordinate special projects involving considerable research and the preparation and/or coordination of activities related to those projects;

     

    Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products; placing and expediting orders for supplies, verifying receipt of supplies.

     

    Performs related duties as required;

     

     

    Administrative Coordinator II Duties         

     

    Provides significant input and support to the Massachusetts Community Justice Project and other Trial Court personnel;

     

    Analyzes statistics and prepares reports on program activities;

     

    Plays a lead role in the development of new programs;

     

    Assists in the facilitation of workshops and meetings;

     

    Monitors progress of implementation activities against the implementation plan to ensure that implementation is timely completed;

     

    Identifies and recommends improvements and best practices to the MCJP Coordinator;

     

    Performs all of the duties of the lower level position title; and

              

    Performs related duties as required.

    POSITION REQUIREMENTS

    These are the minimum requirements necessary to apply for this Administrative Coordinator position:

     

    Bachelor’s degree in Public Health, Criminal Justice, Public Policy or related field;

     

    3 years of prior administrative experience, preferably supporting senior management;

     

    Demonstrated knowledge of and proficiency in the use of personal computers and related business software, including MS Word, MS Excel and MS PowerPoint; experience with MailChimp and Survey Monkey a plus;

     

    Excellent organizational and communication skills;

     

    Demonstrated ability to independently complete assignments and to handle multiple assignments;

     

    Ability to operate current standard office equipment, including photocopier machines, scanners, and poly-com equipment;

     

    Strong interpersonal skills and the ability to work professionally with court officials, judges, attorneys, Project partners and the general public, and to maintain effective working relationships;

     

    Ability to analyze administrative problems and to develop feasible solutions;

     

    Ability to communicate clearly and effectively in oral and written form;

     

    Ability to handle sensitive matters on a confidential basis;

     

    Self-motivation and a commitment to continuing professional development;

     

    Ability to travel to locations throughout the State;

                                                              

      

    Administrative Coordinator II Additional Requirements:

     

    A minimum of three years of experience as an Administrative Coordinator I;

     

    Considerable knowledge of court functions, procedures and operations;

     

    Demonstrated ability to lead projects;

     

    Demonstrated ability to evaluate and identify more complex problems and to propose feasible solutions;

     

    Demonstrated ability to perform duties with minimal supervision and to exercise independent judgment;

     

     

    OTHER

    Employment is contingent upon passage of a criminal record check for new hires.

     

    HOW TO APPLY:  

     

    Applicants must apply by completing a Trial Court online application at the following web address:  https://www.mass.gov/jobs-with-the-court-system 

     

     

    PLEASE NOTE: paper, faxed, or emailed applications are no longer accepted for any Trial Court position.

     

                                       

                                  AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

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